Opportunities

Position Title: Development and Grants Manager

FLSA Status: Full-Time, Exempt

Classification: Mid-Level Official

Reports to: Executive Director

Salary: $85,000–$100,000 with Benefits

Supervisory Responsibilities: None

Eaton Fire Collaborative – Long-Term Recovery Group

A Project of Community Partners

540 W. Woodbury Road

Altadena, CA 91001

Job Summary

The Development and Grants Manager serves as the lead staff support for fundraising, grant development, donor stewardship, and institutional funding coordination for the Eaton Fire Collaborative (EFC). This role supports the organization’s long-term sustainability by coordinating grant applications, managing funder relationships, supporting reporting and compliance requirements, and helping align funding strategies with the operational priorities of the Long-Term Recovery Group (LTRG). Working closely with the Executive Director, committees, partners, and fiscal sponsor, the Development and Grants Manager helps strengthen EFC’s capacity to secure and manage philanthropic, governmental, and recovery-related investments.

Essential Duties and Responsibilities

Supports the development and implementation of EFC’s fundraising and grant development strategy.

Serves as primary staff support to the Fund Development Committee, including coordinating agendas, materials, follow-up items, and fundraising-related workflows.

Researches, tracks, and identifies funding opportunities aligned with EFC operational and recovery priorities.

Coordinates the preparation, drafting, review, and submission of grant applications, proposals, letters of inquiry, and related funding materials.

Assists with funder relationship management, donor stewardship, and ongoing communication with philanthropic and institutional partners.

Coordinates grant reporting, deliverables, documentation collection, and compliance tracking in partnership with staff, committees, consultants, and Community Partners.

Helps develop organizational narratives, budgets, work plans, metrics, and supporting materials for grant proposals and funding requests.

Maintains grant tracking systems, funding calendars, reporting deadlines, and associated operational records.

Works collaboratively with recovery committees and operational staff to align funding requests with programmatic priorities and recovery needs.

Supports collaboration between organizational leadership, committee members, consultants, and recovery committees to advance fundraising and sustainability priorities.

Assists with the development of fundraising materials, donor engagement strategies, sponsorship opportunities, and institutional cultivation efforts in partnership with leadership and the Fund Development Committee.

Assists with preparation of briefing materials, presentations, reports, and funding updates for leadership, funders, and stakeholders.

Coordinates with Community Partners regarding grant administration, fiscal sponsorship requirements, reporting obligations, and documentation needs.

Helps identify operational funding gaps and supports long-term sustainability planning efforts.

Attends partner meetings, funder convenings, and recovery coordination meetings as appropriate.

Performs other related duties necessary to support the evolving needs of the long-term recovery effort.

Qualifications

Bachelor’s degree required; graduate degree in nonprofit management, public administration, communications, business administration, philanthropy, or related field preferred.

Minimum of 3 years of experience in nonprofit development, grant writing, fundraising, philanthropy, institutional giving, or related operational coordination work.

Demonstrated experience managing grants, funding proposals, reporting processes, and donor or institutional relationships.

Experience working within collaborative, multi-agency, or cross-sector environments strongly preferred.

Familiarity with disaster recovery, community-based nonprofits, philanthropy, or Long-Term Recovery Group (LTRG) environments preferred.

Strong writing, organizational, project management, and relationship management skills required.

Ability to manage multiple priorities and operate effectively in evolving or fast-paced environments.

Knowledge, Skills, and Abilities

Strong grant writing, editing, and organizational communication skills.

Ability to manage complex timelines, reporting requirements, and multiple concurrent funding processes.

Strong operational coordination and project management skills.

Ability to build and maintain collaborative relationships with funders, nonprofit partners, public agencies, and community stakeholders.

Understanding of nonprofit funding structures, grant compliance practices, and philanthropic engagement strategies.

Excellent written, verbal, and interpersonal communication skills.

Strong organizational skills and attention to detail.

Ability to manage sensitive information with professionalism and discretion.

Comfort working in environments with evolving systems, shifting priorities, and operational ambiguity.

Proficiency with Google Workspace, spreadsheets, donor tracking systems, project management platforms, and collaborative document systems.

Ability to work independently while coordinating effectively across multiple operational teams and stakeholders.

Work Schedule

Full-time exempt position

Primarily scheduled Monday – Friday with occasional evenings and weekends

Hybrid work environment with in-person meetings, field coordination, and community engagement responsibilities as required.

Salary

$85,000–$100,000 with Benefits

Benefits

As a fiscally sponsored project of Community Partners, EFC offers eligible employees a comprehensive benefits package that includes medical, dental, and vision insurance; life and long-term disability insurance; a 403(b) retirement plan; and health and dependent-care flexible spending accounts.

Work Environment

Work is performed in a hybrid environment consisting of remote work, professional office settings, community meetings, and occasional field-based coordination activities. Responsibilities may include extended periods of computer use, attendance at off-site meetings or events, and occasional lifting of materials up to 25 pounds.

Submission Instructions

Cover letter and resume must be submitted electronically to:

Michael Ocon

Executive Director

Eaton Fire Collaborative – Long-Term Recovery Group

michael@efclc.org

Subject: Development and Grants Manager

Questions regarding the role should also be submitted to the email address above.
RFP Release Date: Monday, August 10, 2026

Proposal Deadline: Friday, September 4, 2026, at 5:00 PM PT

Anticipated Selection: September 2026

Anticipated Contract Start: Following selection and contract execution

Eaton Fire Collaborative – Long-Term Recovery Group

A Project of Community Partners

540 W. Woodbury Road

Altadena, CA 91001

Overview

The Eaton Fire Collaborative – Long-Term Recovery Group (EFC-LTRG), a project of Community Partners, invites proposals from qualified organizations to support the development, launch, facilitation, and ongoing operation of the Eaton Fire Collaborative Youth Recovery Council (YRC).

The EFC Board has approved the establishment of the YRC as a permanent youth governance and advisory body embedded within EFC's long-term recovery structure. The Council has not yet been constituted. EFC is seeking a partner with demonstrated experience in youth engagement, leadership development, facilitation, and community-based work to help bring the approved framework into operation.

The selected organization will work in partnership with EFC staff and young people from Eaton Fire-impacted communities to recruit and launch the inaugural Council, establish its operating practices, support youth leadership, facilitate its ongoing work, and build the systems necessary for its continued operation.

The YRC is intended to create a meaningful pathway for young people to shape recovery priorities, advise EFC leadership, influence institutional decisions, and contribute to the long-term future of Eaton Fire-impacted communities.

Board-Approved Framework

The EFC Board has approved a framework establishing the purpose, structure, and institutional role of the Youth Recovery Council. The selected organization will support implementation of this framework; this engagement is not intended to redesign the Council's core purpose or relationship to EFC.

The approved framework establishes the following:

Founding Cohort: The inaugural YRC will consist of approximately 7–9 young people, ages 16–24. Recruitment will prioritize young people directly impacted by the Eaton Fire, including displaced youth, youth from renter households, first-generation college students, and young people demonstrating leadership in their schools, neighborhoods, or communities.

Youth Co-Creation: The Founding Cohort will have a meaningful role in establishing the Council's internal norms, leadership structure, decision-making practices, focus areas, public identity, engagement model, and annual strategic priorities.

Governance Integration: The YRC will be embedded within EFC's leadership and governance structure. The Council will elect a Chair from among its members to serve as its principal representative to the EFC Board, establishing a direct pathway between youth leadership and organizational decision-making.

Advisory Role: The YRC will advise the Executive Director and EFC Board on emerging recovery needs, community conditions, organizational priorities, policy considerations, and other issues affecting the long-term recovery of Eaton Fire-impacted communities. The Council may develop recommendations and introduce strategic questions and priorities for consideration by EFC leadership and committees.

Youth Recovery Agenda: The Council will develop an annual EFC Youth Recovery Agenda identifying youth-informed recovery priorities, concerns, opportunities, and recommendations. The Agenda is intended to inform EFC strategy and planning, public policy advocacy, philanthropic investment, partner coordination, and broader resource alignment.

Broad Recovery Mandate: The Council's work will not be limited to matters traditionally considered "youth issues." The YRC is intended to bring a generational perspective to the full breadth of long-term recovery and create opportunities for youth perspectives to influence EFC strategy, public policy, philanthropy, organizational programming, partnerships, and institutional accountability.

Compensated Participation: Council members will be compensated for their participation, recognizing youth leadership, time, and lived experience as meaningful contributions to recovery governance.

Long-Term Structure: The YRC is intended to become an enduring component of EFC's governance and recovery infrastructure, supported by systems for future recruitment, leadership succession, and continuity between cohorts.

Within this framework, the Founding Cohort will have meaningful authority to shape how the Council operates, what it prioritizes, and how it engages the broader community. The selected organization and EFC staff will support that process rather than prescribe its outcomes.

Scope of Work

The selected organization will work in close partnership with EFC staff to establish, launch, facilitate, and support the ongoing operation of the Youth Recovery Council.

The selected organization will be expected to:

Develop an implementation plan and timeline for establishment and launch of the YRC.

Design and administer an equitable recruitment and selection process for the inaugural cohort.

Conduct outreach and engagement with young people across Eaton Fire-impacted communities, including young people who may not already participate in established leadership or institutional networks.

Recruit, onboard, and orient approximately 7–9 Founding Cohort members.

Facilitate a youth-led process to establish Council norms, leadership structure, decision-making practices, priorities, and identity.

Coordinate and facilitate regular Council meetings and support increasing youth leadership of Council activities.

Support leadership development for Council members, including the election and development of the YRC Chair.

Work with EFC staff to coordinate training, technical assistance, speakers, subject-matter expertise, and other resources requested or identified by Council members.

Support development and publication of the annual EFC Youth Recovery Agenda and other recommendations, presentations, or strategic outputs developed by the Council.

Work in partnership with EFC staff to support integration of the YRC into EFC's leadership and governance structure, including establishing effective pathways for engagement with the Executive Director, Board, and committees, and coordinating connections with public agencies, philanthropic partners, community organizations, and other recovery institutions.

Provide ongoing administrative and facilitation support, including member communications, participation logistics, recordkeeping, recruitment and onboarding of future cohorts, leadership transitions, and continuity between cohorts.

Develop appropriate evaluation measures and recommendations for the continued development and sustainability of the YRC.

All work will be undertaken in partnership with EFC staff. EFC will remain institutionally responsible for the YRC and its connection to EFC governance. EFC staff will work with the selected organization to identify and coordinate training, technical assistance, speakers, subject-matter expertise, institutional relationships, and other resources responsive to the needs and interests of Council members.

Costs associated with external training, technical assistance, speakers, subject-matter experts, and other resources secured or approved by EFC will be supported separately by EFC and should not be included in the applicant's proposed cost. The selected organization's responsibility will include working with EFC staff and Council members to identify needs, coordinate opportunities, and integrate these resources into the Council's work.

The selected organization will provide sustained capacity in youth engagement, recruitment, facilitation, leadership development, administration, and continuity. It will not independently operate or control the Council.

Youth Participation

EFC intends for Youth Recovery Council members to be compensated for their time, expertise, and lived experience. The approved framework anticipates support including monthly stipends, transportation support, meals, and project-based leadership stipends.

The selected organization will work with EFC staff to create an accessible participation model that reduces financial, transportation, scheduling, and other barriers to sustained youth participation.

Youth compensation and participant support will be administered and funded separately by EFC and should not be included in the applicant's proposed cost.

Anticipated Deliverables

At minimum, EFC anticipates the following deliverables:

Implementation plan and timeline

Youth outreach and recruitment strategy

Recruitment and onboarding of the inaugural 7–9 member Founding Cohort

Youth engagement and/or listening activities

Council orientation and leadership development

Youth-developed Council norms, leadership structure, decision-making practices, and annual priorities

Regularly facilitated YRC meetings

Election and development of the inaugural YRC Chair

Support, in partnership with EFC staff, for integration of the YRC into EFC's leadership and governance structure and connection to the broader recovery ecosystem

Inaugural EFC Youth Recovery Agenda

Systems and processes for future recruitment, onboarding, leadership transitions, and continuity

Evaluation framework and recommendations for ongoing development

Applicants may recommend additional deliverables or approaches based on their experience and proposed methodology.

Desired Qualifications

EFC welcomes proposals from nonprofit organizations, community-based organizations, consulting organizations, or other qualified entities.

Competitive applicants should demonstrate:

Experience engaging youth and young adults, particularly ages 16–24.

Experience with youth leadership, civic engagement, advisory bodies, governance, community organizing, or participatory decision-making.

Strong facilitation and leadership-development capabilities.

Demonstrated ability to center youth voice and support youth-led decision-making.

Experience recruiting and sustaining participation among young people from diverse backgrounds and lived experiences.

Experience working with communities affected by displacement, inequity, trauma, disaster, or significant community disruption.

Ability to work collaboratively within an existing organizational and governance structure.

Strong project management, communication, and administrative capacity.

Capacity to provide ongoing facilitation and support beyond initial launch.

Knowledge of and relationships within Altadena, Pasadena, Sierra Madre, and Eaton Fire-impacted communities are strongly preferred.

Proposal Requirements

Proposals should include the following:

Organizational Background: Brief overview of the organization, its mission, relevant experience, and organizational capacity.

Approach: Description of the proposed approach to establishing, launching, facilitating, and supporting the YRC, including how the applicant will promote meaningful youth ownership while working within the Board-approved framework.

Youth Engagement & Recruitment: Proposed strategy for reaching, recruiting, selecting, and retaining young people from Eaton Fire-impacted communities.

Facilitation & Leadership Development: Approach to Council facilitation, youth leadership development, and support of the YRC Chair and other youth leaders.

Ongoing Support: Approach to supporting ongoing Council operations in partnership with EFC staff, including future recruitment, meeting facilitation, communications, leadership transitions, and continuity between cohorts.

Work Plan & Timeline: Proposed activities, milestones, deliverables, and anticipated timeline.

Project Team: Identification of key personnel, proposed roles, relevant experience, and anticipated level of effort.

Relevant Experience: Examples of comparable projects or engagements and, where possible, their outcomes.

Proposed Cost: Proposed budget and budget narrative reflecting the cost necessary to perform the scope. Applicants should propose an initial implementation period and associated cost, as well as an annual cost for ongoing facilitation and support following launch. Applicants should identify key assumptions affecting the proposed cost. External training, technical assistance, speakers, subject-matter expertise, and other resources separately secured or approved by EFC, as well as youth compensation and participant support, should not be included in the proposed cost.

References: Contact information for three references familiar with comparable work performed by the applicant.

EFC encourages concise proposals focused on the applicant's approach, qualifications, and ability to successfully perform the scope.

Evaluation Criteria

Proposals will be evaluated based on:

Understanding of the YRC framework and approach to the scope

Experience in youth engagement, facilitation, and leadership development

Relevant organizational experience and qualifications

Approach to partnership with EFC staff and integration with EFC leadership and governance

Capacity to provide ongoing support and continuity

Qualifications of the proposed project team

Proposed cost and overall value

EFC may invite applicants to participate in an interview or follow-up discussion as part of the selection process. Selection will not be based solely on cost.

Submission Instructions

Proposals must be submitted electronically by 5:00 PM PT on Friday, September 31, 2026 to:

Michael Ocon

Executive Director

Eaton Fire Collaborative – Long-Term Recovery Group

michael@efclc.org

Subject: Youth Recovery Council RFP – [Organization Name]

Questions regarding the RFP should also be submitted to the email address above.

Terms and Conditions

Issuance of this RFP does not obligate EFC or Community Partners to enter into an agreement or reimburse applicants for costs incurred in preparing a proposal. EFC reserves the right to reject any or all proposals; request clarification or additional information; conduct interviews; negotiate scope, deliverables, timeline, staffing, and cost with a selected applicant; modify the procurement schedule; or cancel the solicitation.

Any resulting agreement will be executed through Community Partners, EFC's fiscal sponsor, and will be subject to applicable contracting, insurance, safeguarding, confidentiality, and other requirements.

EFC intends to select the organization whose proposal provides the strongest combination of relevant experience, approach, organizational capacity, partnership orientation, and overall value
RFP Release Date: Tuesday, September 1, 2026

Proposal Deadline: Monday, September 14, 2026, at 5:00 PM PT

Eaton Fire Collaborative – Long-Term Recovery Group

A Project of Community Partners

540 W. Woodbury Road

Altadena, CA 91001

Overview

The Eaton Fire Collaborative – Long-Term Recovery Group (EFC) invites proposals from qualified consultants or consulting firms to lead a comprehensive strategic planning process and develop EFC's strategic plan for its next phase of organizational development and long-term recovery work.

EFC seeks an experienced strategic planning partner who can assess the organization's current position, facilitate meaningful engagement with leadership and stakeholders, help EFC make strategic choices, and translate those choices into a focused, actionable, and measurable plan.

The selected consultant will work closely with EFC's Executive Director, Board, Executive Committee, staff, members, and key community and institutional partners.

About the EFC

The Eaton Fire Collaborative – Long-Term Recovery Group is a community-based coordinating organization supporting long-term recovery from the Eaton Fire.

EFC brings together more than 200 member organizations representing community-based organizations, nonprofit service providers, government agencies, philanthropy, faith communities, businesses, and other recovery partners.

EFC's work spans critical areas of long-term recovery, including disaster case management, unmet needs, housing, rebuilding, health and wellness, children and families, business recovery, advocacy, volunteer and resource coordination, and other community recovery priorities.

EFC serves as a convener, coordinator, and recovery infrastructure for the broader recovery ecosystem while also operating and supporting programs, resources, partnerships, and systems designed to address unmet community needs.

As recovery moves into its next phase, EFC is seeking to establish a clear strategic direction for the organization and its role in advancing a coordinated, equitable, and community-centered recovery.

Purpose of the Engagement

EFC seeks a consultant to lead the development of a comprehensive strategic plan that will guide the organization through the next phase of long-term recovery.

The strategic plan should define EFC's overall direction, priorities, and measures of success while addressing both how the organization must grow and develop and how EFC implements the Eaton Fire recovery effort.

EFC has grown rapidly in response to the scale and complexity of the recovery. The organization is now at a point where it must establish a clear longer-term direction that connects its organizational development with the impact it seeks to achieve across the recovery landscape.

The strategic planning process should help EFC establish priorities across areas including:

Mission, vision, organizational identity, and long-term direction

EFC's role and value within the broader recovery landscape

Priority recovery outcomes and areas where EFC can have the greatest impact

Programmatic priorities and EFC's role in leading, coordinating, convening, investing, advocating, building capacity, or supporting partners

Organizational growth, structure, staffing, and operating capacity

Governance and the roles of the Board, committees, membership, staff, and partners

Financial sustainability and resource development

Partnerships with community organizations, government, philanthropy, and other institutions

Data, evaluation, communications, technology, facilities, and other organizational infrastructure

Community and survivor engagement and accountability

Measures of organizational performance and recovery impact

The evolution of EFC's priorities and role as recovery conditions change over time

The consultant should help EFC assess its current position, surface and test existing and emerging priorities, identify strategic choices and tradeoffs, and establish a focused set of priorities for the planning period.

The resulting plan should connect EFC's ambitions for the recovery with the organizational capacity, partnerships, resources, and infrastructure available to achieve them.

Scope of Work

EFC expects the selected consultant to design and lead the strategic planning process in partnership with EFC leadership, in particular, the Executive Committee. The scope is anticipated to include the following activities.

Discovery and Assessment: Review relevant organizational, financial, programmatic, governance, and recovery materials and assess EFC's current organizational position and operating environment. The assessment should consider internal strengths and challenges as well as external conditions, opportunities, risks, community needs, and developments within the broader recovery ecosystem.

Stakeholder Engagement: Develop and facilitate an efficient and meaningful engagement process that may include the Board, staff, committee leadership, member organizations, community and survivor stakeholders, government partners, philanthropy, and other key partners. The consultant should recommend an engagement methodology appropriate to the scope and timeline of the project, which may include interviews, surveys, focus groups, facilitated sessions, or other approaches.

Strategic Planning and Facilitation: Facilitate strategic planning discussions with EFC leadership, the Executive Committee, and the Board to establish a focused set of strategic priorities, goals, outcomes, and measures of success. The consultant should bring independent analysis and facilitate strategic decision-making, including helping EFC identify choices, tradeoffs, sequencing, and areas where greater focus is required. The process should integrate organizational development and programmatic direction into a single strategy for EFC's future.

Plan Development

Draft, revise, and finalize a strategic plan that clearly articulates EFC's direction and provides a practical framework for implementation.

The plan should include, at minimum:

Strategic context and organizational direction

Mission, vision, and guiding principles, as appropriate

Strategic priorities

Goals, objectives, and intended outcomes

Key strategies and initiatives

Measures of success

Organizational and resource implications

Implementation framework and sequencing

The consultant should be responsible for writing the strategic plan, incorporating feedback from EFC leadership and the Board, and producing a polished final document.

Deliverables

At minimum, the engagement should result in:

Project work plan and strategic planning methodology

Organizational and environmental assessment

Stakeholder engagement and synthesis of findings

Facilitation of strategic planning sessions

Draft strategic framework for leadership, the Executive Committee, and Board review

Draft strategic plan

Final strategic plan

Implementation framework identifying priorities, milestones, accountability, and measures of success

Executive summary suitable for sharing with members, funders, partners, and community stakeholders

Final presentation to the EFC Board

Respondents may recommend modifications or additional deliverables based on their proposed approach.

Consultant Qualifications

EFC seeks a consultant or firm with demonstrated experience leading strategic planning engagements for organizations operating in complex, multi-stakeholder environments.

Competitive respondents will demonstrate:

Significant experience leading organizational strategic planning processes

Strong facilitation and stakeholder engagement capabilities

Experience working with Boards and executive leadership and the Executive Committee

Ability to translate complex information and diverse perspectives into clear strategic choices

Strong strategic writing and plan development capabilities

Experience connecting strategy to implementation, organizational capacity, and financial sustainability

Understanding of nonprofit, community-based, collaborative, or public-purpose organizations

Experience in disaster recovery, resilience, community development, philanthropy, government partnerships, or multi-sector collaboratives is strongly preferred.

Familiarity with Los Angeles County and the communities affected by the Eaton Fire is desirable.

Proposal Requirements

Proposals should be concise and include:

Firm/Consultant Overview: Background, qualifications, and relevant areas of expertise.

Understanding of the Engagement: A brief description of the respondent's understanding of EFC's needs and the strategic planning opportunity.

Approach and Methodology: Proposed approach to discovery, stakeholder engagement, strategic planning, facilitation, plan development, and implementation planning.

Work Plan and Timeline: Proposed phases, major activities, milestones, and anticipated project duration.

Project Team: Identification of the project lead and other personnel who would perform the work, including relevant qualifications.

Relevant Experience: Up to three examples of comparable engagements, with emphasis on the respondent's role, scope of work, and results.

References: Three references from relevant prior engagements.

Work Sample: At least one example of a strategic plan or comparable deliverable produced by the proposed project lead or team. Confidential information may be redacted.

Cost Proposal: Proposed fixed project fee, including major cost assumptions, anticipated expenses, and any optional services.

Availability and Conflicts: Confirmation of availability during the proposed project period and disclosure of any actual or potential conflicts of interest.

Evaluation and Selection

EFC will evaluate proposals based on the overall quality and value of the proposed engagement, including:

Understanding of EFC's needs and operating context

Quality and appropriateness of the proposed approach

Relevant experience and qualifications

Strength of facilitation, engagement, and strategic planning experience

Quality of prior work and demonstrated writing capability

Qualifications of the proposed project team

Ability to complete the engagement within the desired timeframe

Cost and overall value

EFC may invite selected respondents to participate in an interview as part of the selection process.

EFC is not obligated to select the lowest-cost proposal.

Budget

Proposals should provide a fixed project fee inclusive of all professional services required to complete the proposed scope, with anticipated reimbursable expenses identified separately.

EFC reserves the right to negotiate scope, deliverables, timeline, and cost with the selected consultant.

Submission

Proposals must be submitted electronically in PDF format by 5:00 PM on Monday, September 14, 2026, to:

Michael Ocon

Executive Director

Eaton Fire Collaborative – Long-Term Recovery Group

infol@efclc.org

Subject: Strategic Planning RFP – [Consultant/Firm Name]

Terms and Conditions

EFC reserves the right to modify or cancel this RFP, reject any or all proposals, request additional information, conduct interviews, negotiate with one or more respondents, or modify the scope of work before executing an agreement.

Issuance of this RFP does not obligate EFC to award a contract or reimburse respondents for costs associated with preparing a proposal.

The selected consultant will be required to enter into an agreement with EFC and comply with applicable confidentiality, data protection, conflict-of-interest, and contracting requirements.
RFP Release Date: Tuesday, September 1, 2026

Proposal Deadline: Friday, September 18, 2026, at 5:00 PM PT

Eaton Fire Collaborative – Long-Term Recovery Group

A Project of Community Partners

540 W. Woodbury Road

Altadena, CA 91001

1. Overview

EFC is issuing this Request for Proposal (RFP) to identify and engage a qualified construction cost analyst (“Analyst”) to provide independent cost analysis and contractor vetting support to EFC clients.

EFC clients frequently need an objective, technically qualified resource to help them understand construction costs, evaluate contractor bids and contracts, and avoid engaging contractors with licensing, insurance, or reputational red flags. EFC intends to establish a retainer relationship with a single Analyst (or a short list of pre-qualified Analysts) who will be regularly available to EFC clients through EFC's Collaboratory space.

2. Scope of Work

EFC is seeking to engage a construction cost analyst on a fixed-rate retainer basis to provide the services described below to EFC clients. Key parameters of this engagement include:

The Analyst will be available to EFC clients on a defined, recurring, publicly posted schedule at the Collaboratory (see Section 4).

The Analyst will provide the full suite of services described in Section 3 to clients EFC connects them with.

EFC anticipates an ongoing relationship structured as a fixed-rate retainer with set expected hours (see Section 5).

3. Services Required

Respondents must be able to provide the following core services. Proposals should describe, in detail, the respondent's approach, methodology, and relevant tools used to deliver each service area below.

3.1 Cost Review & Analysis

Support client review of contract costs, including line-item pricing, allowances, and change-order estimates.

Provide independent cost analyst services to help clients understand whether pricing on a proposed project is reasonable relative to scope and market conditions.

3.2 Contractor & Subcontractor Vetting

Vet contractors and subcontractors being considered by clients, including verification of licensing, insurance, and standing.

Warn clients about builders who are hiding lapsed licenses, unresolved complaints, or bad reviews that may not be apparent from a standard search.

3.3 Contract Review

Review construction contracts and proposals with clients, flagging unclear, unfavorable, or unusual terms before signing.

Help clients understand payment schedules, scope exclusions, and change-order provisions.

3.4 Additional Support

Provide other related cost-analysis and contractor-vetting support as client needs arise, at the Analyst's professional discretion and in consultation with EFC.

4. Availability & Collaboratory Requirement

The Analyst is required to hold regular, in-person availability at EFC's Collaboratory space so that clients can be referred to and meet with the Analyst on a predictable basis. Respondents should address the following in their proposal:

Ability to be present at the Collaboratory for 10 hours per week, at a set, publicly posted cadence (e.g., specific day(s) and time window(s) each week).

Willingness to hold this schedule consistently so that EFC can publish it to clients in advance.

Process for handling client meetings that require follow-up outside of scheduled Collaboratory hours.

Any limitations on availability the respondent anticipates (e.g., holidays, seasonal demand).

5. Compensation & Engagement Terms

This engagement will be structured as a fixed-rate retainer with defined expectations. Respondents should propose:

A fixed-rate retainer fee structure, inclusive of the set weekly hours described in Section 4.

The number of hours per week the proposed rate is intended to cover, and the rate for any additional hours requested by EFC beyond that baseline.

Invoicing frequency and payment terms (e.g., monthly retainer billing).

Any conditions under which the retainer terms would be revisited (e.g., significant change in client volume).

6. Qualifications

Respondents should demonstrate the following minimum qualifications, and may include supporting documentation as attachments:

Demonstrated experience in construction cost estimating, cost analysis, or a related quantity-surveying/cost-consulting discipline.

Experience reviewing residential or light-commercial construction contracts and bids.

Familiarity with contractor licensing verification and standard red flags in contractor standing (lapsed licenses, complaint history, litigation, etc.).

Relevant licenses, certifications, or professional affiliations (e.g., certified cost estimator/consultant credentials), if applicable.

Relevant insurance coverage (e.g., professional liability).

References from at least three comparable engagements within the past 3 years.

No unresolved conflicts of interest with contractors or subcontractors that would compromise objectivity on behalf of clients.

7. Proposal Requirements

Respondents should organize their proposal using the following structure:

Cover Letter – overview and summary of interest.

Background & Experience – relevant cost-analysis and construction experience.

Approach to Services – detailed response to each service area in Section 3.

Availability Plan – proposed weekly schedule and approach per Section 4.

Compensation Proposal – complete detail per Section 5.

References – at least three, with contact information.

Insurance & Certifications – copies or summaries of current credentials and insurance coverage.

8. Evaluation Criteria

Proposals will be evaluated based on the following criteria (respondents may reference this section when organizing their response):

Relevant Experience — Depth of experience in construction cost analysis and contract review.

Vetting Rigor — Thoroughness of the proposed approach to contractor and subcontractor vetting and identification of potential red flags.

Service Model Fit — Alignment of the proposed approach with the services outlined in the RFP.

Availability & Reliability — Ability to consistently meet the required service cadence.

Cost & Value — Reasonableness and clarity of the proposed fixed-rate retainer.

References — Feedback from prior clients or partner organizations.

9. Submission Instructions

Proposals are due by 9/18/26 via email to info@efclc.org

Proposals should be submitted as a single PDF.

Questions regarding this RFP should be directed to Michael Ocon, info@efclc.org.

EFC reserves the right to request follow-up interviews, additional information, or a presentation from shortlisted respondents.

EFC reserves the right to reject any or all proposals, negotiate terms with any respondent, and select more than one Analyst if it best serves client needs.

10. Contact Information

Primary Contact: Michael Ocon

Email: info@efclc.org

Organization: EFC
RFP Release Date: Monday, August 10, 2026

Proposal Deadline: Monday, August 31, 2026, at 5:00 PM PT

Anticipated Selection: September 2026

Anticipated Contract Start: Following selection and contract execution

Eaton Fire Collaborative – Long-Term Recovery Group

A Project of Community Partners

540 W. Woodbury Road

Altadena, CA 91001

g Cohort

Youth engagement and/or listening activities

Council orientation and leadership development

Youth-developed Council norms, leadership structure, decision-making practices, and annual priorities

Regularly facilitated YRC meetings

Election and development of the inaugural YRC Chair

Support, in partnership with EFC staff, for integration of the YRC into EFC's leadership and governance structure and connection to the broader recovery ecosystem

Inaugural EFC Youth Recovery Agenda

Systems and processes for future recruitment, onboarding, leadership transitions, and continuity

Evaluation framework and recommendations for ongoing development

Applicants may recommend additional deliverables or approaches based on their experience and proposed methodology.

Desired Qualifications

EFC welcomes proposals from nonprofit organizations, community-based organizations, consulting organizations, or other qualified entities.

Competitive applicants should demonstrate:

Experience engaging youth and young adults, particularly ages 16–24.

Experience with youth leadership, civic engagement, advisory bodies, governance, community organizing, or participatory decision-making.

Strong facilitation and leadership-development capabilities.

Demonstrated ability to center youth voice and support youth-led decision-making.

Experience recruiting and sustaining participation among young people from diverse backgrounds and lived experiences.

Experience working with communities affected by displacement, inequity, trauma, disaster, or significant community disruption.

Ability to work collaboratively within an existing organizational and governance structure.

Strong project management, communication, and administrative capacity.

Capacity to provide ongoing facilitation and support beyond initial launch.

Knowledge of and relationships within Altadena, Pasadena, Sierra Madre, and Eaton Fire-impacted communities are strongly preferred.

Proposal Requirements

Proposals should include the following:

Organizational Background: Brief overview of the organization, its mission, relevant experience, and organizational capacity.

Approach: Description of the proposed approach to establishing, launching, facilitating, and supporting the YRC, including how the applicant will promote meaningful youth ownership while working within the Board-approved framework.

Youth Engagement & Recruitment: Proposed strategy for reaching, recruiting, selecting, and retaining young people from Eaton Fire-impacted communities.

Facilitation & Leadership Development: Approach to Council facilitation, youth leadership development, and support of the YRC Chair and other youth leaders.

Ongoing Support: Approach to supporting ongoing Council operations in partnership with EFC staff, including future recruitment, meeting facilitation, communications, leadership transitions, and continuity between cohorts.

Work Plan & Timeline: Proposed activities, milestones, deliverables, and anticipated timeline.

Project Team: Identification of key personnel, proposed roles, relevant experience, and anticipated level of effort.

Relevant Experience: Examples of comparable projects or engagements and, where possible, their outcomes.

Proposed Cost: Proposed budget and budget narrative reflecting the cost necessary to perform the scope. Applicants should propose an initial implementation period and associated cost, as well as an annual cost for ongoing facilitation and support following launch. Applicants should identify key assumptions affecting the proposed cost. External training, technical assistance, speakers, subject-matter expertise, and other resources separately secured or approved by EFC, as well as youth compensation and participant support, should not be included in the proposed cost.

References: Contact information for three references familiar with comparable work performed by the applicant.

EFC encourages concise proposals focused on the applicant's approach, qualifications, and ability to successfully perform the scope.

Evaluation Criteria

Proposals will be evaluated based on:

Understanding of the YRC framework and approach to the scope

Experience in youth engagement, facilitation, and leadership development

Relevant organizational experience and qualifications

Approach to partnership with EFC staff and integration with EFC leadership and governance

Capacity to provide ongoing support and continuity

Qualifications of the proposed project team

Proposed cost and overall value

EFC may invite applicants to participate in an interview or follow-up discussion as part of the selection process. Selection will not be based solely on cost.

Submission Instructions

Proposals must be submitted electronically by 5:00 PM PT on Monday, August 31, 2026 to:

Michael Ocon

Executive Director

Eaton Fire Collaborative – Long-Term Recovery Group

michael@efclc.org

Subject: Youth Recovery Council RFP – [Organization Name]

Questions regarding the RFP should also be submitted to the email address above.

Terms and Conditions

Issuance of this RFP does not obligate EFC or Community Partners to enter into an agreement or reimburse applicants for costs incurred in preparing a proposal. EFC reserves the right to reject any or all proposals; request clarification or additional information; conduct interviews; negotiate scope, deliverables, timeline, staffing, and cost with a selected applicant; modify the procurement schedule; or cancel the solicitation.

Any resulting agreement will be executed through Community Partners, EFC's fiscal sponsor, and will be subject to applicable contracting, insurance, safeguarding, confidentiality, and other requirements.

EFC intends to select the organization whose proposal provides the strongest combination of relevant experience, approach, organizational capacity, partnership orientation, and overall value
RFP Release Date: Tuesday, September 1, 2026

Proposal Deadline: Friday, September 18, 2026, at 5:00 PM PT

Eaton Fire Collaborative – Long-Term Recovery Group

A Project of Community Partners

540 W. Woodbury Road

Altadena, CA 91001

1. Overview

EFC is issuing this Request for Proposal (RFP) to identify and engage a qualified owner's representative firm or group (“Owner's Rep”) to provide fee-for-service project support to clients referred by EFC.

EFC maintains an Unmet Needs Table through which clients are identified as needing hands-on guidance navigating the home design, permitting, contractor selection, and construction process. EFC intends to establish a direct fee-for-service relationship with a single Owner's Rep group (or a short list of pre-qualified groups) that can be engaged on a per-client basis.

Engagements originating from the EFC Unmet Needs Table referral pathway will be funded directly by EFC on behalf of the client, rather than billed to the client.

2. Scope of Work

EFC is seeking a fee-for-service contract with an owner's representative group to support clients referred through the EFC Unmet Needs Table. Key parameters of this engagement include:

EFC will refer eligible clients to the selected Owner's Rep group through its Unmet Needs Table process.

EFC will fund the Owner's Rep group's fees directly for each referred engagement, per the fee structure proposed and agreed upon in this RFP process.

The selected Owner's Rep group will provide the full suite of services described in Section 3 for each referred client, from initial intake through post-contract support.

EFC anticipates an ongoing, non-exclusive relationship, with volume of referrals dependent on client need and program funding.

3. Services Required

Respondents must be able to provide the following core services for each client referred by EFC. Proposals should describe, in detail, the respondent's approach, methodology, staffing, and any tools used to deliver each service area below.

3.1 Intake & Strategy

Meet with each referred client to understand their budget, financing/insurance situation, project goals, timeline, and any constraints unique to their situation.

Develop an initial project strategy and set expectations for the process ahead.

3.2 Introduction to Builders

Identify and present 3–5 builders the Owner's Rep believes are well-suited to the client's project, budget, and goals.

Facilitate introductory conversations between the client and each builder, allowing the client to ask questions and evaluate fit.

Coach clients on the right questions to ask builders during these introductions.

3.3 Bid & Review

Once the client identifies favorite builders, distribute project plans to those builders and solicit transparent, line-item bids.

Walk the client through each bid in detail, explaining scope, pricing, and any discrepancies, and answer client questions.

3.4 Refine & Match

Relay client feedback back to the shortlisted builder(s).

Negotiate pricing, scope, or terms on the client's behalf where it makes sense to do so.

Review the construction contract with the client before signing.

3.5 Continuing Support

Remain available to the client after the contract is signed to answer questions, help navigate concerns as they arise, and facilitate conversations between the client and builder when needed.

3.6 Additional Required Capabilities

Review and help the client understand their project budget throughout the process.

Help clients navigate design development, architectural plans, and permit submission.

Source and pull bids from a vetted network of trustworthy, licensed, and insured contractors.

Compare bids from multiple contractors on a like-for-like, line-item basis.

Pair clients with contractors who specialize in the specific type of home or project the client is pursuing (e.g., accessibility modifications, manufactured housing, historic rehabilitation, etc., as applicable).

4. Qualifications

Respondents should demonstrate the following minimum qualifications, and may include supporting documentation as attachments:

Demonstrated experience providing owner's representative or construction/project management advisory services for residential clients.

Experience working with clients who have limited familiarity with construction, design, or permitting processes.

An established, vetted network of builders and contractors across a range of project types and budgets.

Relevant licenses, certifications, or insurance (e.g., professional liability, general liability).

References from at least three comparable engagements or partner organizations within the past 3 years.

No unresolved conflicts of interest with builders/contractors (e.g., undisclosed referral fees, ownership stakes) that would compromise objectivity on behalf of clients.

5. Proposal Requirements

Respondents should organize their proposal using the following structure:

Cover Letter – organization overview, primary contact, and summary of interest.

Firm Overview – history, size, service area, and relevant experience.

Approach to Services – detailed response to each service area in Section 3.

Staffing Plan – who will deliver services, relevant qualifications, and capacity/caseload.

Builder/Contractor Network – description of network, vetting criteria, and how conflicts of interest are managed.

References – at least three, with contact information.

Insurance & Licensing – copies or summaries of current licenses and insurance coverage.

6. Evaluation Criteria

Proposals will be evaluated based on the following criteria (respondents may reference this section when organizing their response):

Relevant Experience — Track record supporting clients through design, bidding, and construction contracting.

Service Model Fit — Alignment of proposed approach with the services outlined in the RFP.

Builder Network Quality — Breadth, vetting rigor, and specialization of the contractor/builder network.

Cost & Transparency — Clarity, reasonableness, and transparency of proposed fee structure.

Capacity — Ability to take on EFC-referred clients on an ongoing basis within reasonable timelines.

References — Feedback from prior clients or partner organizations.

7. Submission Instructions

Proposals are due by 9/18/26 to info@efclc.org.

Proposals should be submitted as a single PDF.

Questions regarding this RFP should be directed to Michael Ocon, infol@efclc.org.

EFC reserves the right to request follow-up interviews, additional information, or a presentation from shortlisted respondents.

EFC reserves the right to reject any or all proposals, negotiate terms with any respondent, and select more than one Owner's Rep group if it best serves client needs.

8. Contact Information

Primary Contact: Michael Ocon

Email: info@efclc.org

Organization: EFC
RFP Release Date: Monday, August 10, 2026

Proposal Deadline: Monday, August 31, 2026, at 5:00 PM PT

Anticipated Selection: September 2026

Anticipated Contract Start: Following selection and contract execution

Eaton Fire Collaborative – Long-Term Recovery Group

A Project of Community Partners

540 W. Woodbury Road

Altadena, CA 91001

g Cohort

Youth engagement and/or listening activities

Council orientation and leadership development

Youth-developed Council norms, leadership structure, decision-making practices, and annual priorities

Regularly facilitated YRC meetings

Election and development of the inaugural YRC Chair

Support, in partnership with EFC staff, for integration of the YRC into EFC's leadership and governance structure and connection to the broader recovery ecosystem

Inaugural EFC Youth Recovery Agenda

Systems and processes for future recruitment, onboarding, leadership transitions, and continuity

Evaluation framework and recommendations for ongoing development

Applicants may recommend additional deliverables or approaches based on their experience and proposed methodology.

Desired Qualifications

EFC welcomes proposals from nonprofit organizations, community-based organizations, consulting organizations, or other qualified entities.

Competitive applicants should demonstrate:

Experience engaging youth and young adults, particularly ages 16–24.

Experience with youth leadership, civic engagement, advisory bodies, governance, community organizing, or participatory decision-making.

Strong facilitation and leadership-development capabilities.

Demonstrated ability to center youth voice and support youth-led decision-making.

Experience recruiting and sustaining participation among young people from diverse backgrounds and lived experiences.

Experience working with communities affected by displacement, inequity, trauma, disaster, or significant community disruption.

Ability to work collaboratively within an existing organizational and governance structure.

Strong project management, communication, and administrative capacity.

Capacity to provide ongoing facilitation and support beyond initial launch.

Knowledge of and relationships within Altadena, Pasadena, Sierra Madre, and Eaton Fire-impacted communities are strongly preferred.

Proposal Requirements

Proposals should include the following:

Organizational Background: Brief overview of the organization, its mission, relevant experience, and organizational capacity.

Approach: Description of the proposed approach to establishing, launching, facilitating, and supporting the YRC, including how the applicant will promote meaningful youth ownership while working within the Board-approved framework.

Youth Engagement & Recruitment: Proposed strategy for reaching, recruiting, selecting, and retaining young people from Eaton Fire-impacted communities.

Facilitation & Leadership Development: Approach to Council facilitation, youth leadership development, and support of the YRC Chair and other youth leaders.

Ongoing Support: Approach to supporting ongoing Council operations in partnership with EFC staff, including future recruitment, meeting facilitation, communications, leadership transitions, and continuity between cohorts.

Work Plan & Timeline: Proposed activities, milestones, deliverables, and anticipated timeline.

Project Team: Identification of key personnel, proposed roles, relevant experience, and anticipated level of effort.

Relevant Experience: Examples of comparable projects or engagements and, where possible, their outcomes.

Proposed Cost: Proposed budget and budget narrative reflecting the cost necessary to perform the scope. Applicants should propose an initial implementation period and associated cost, as well as an annual cost for ongoing facilitation and support following launch. Applicants should identify key assumptions affecting the proposed cost. External training, technical assistance, speakers, subject-matter expertise, and other resources separately secured or approved by EFC, as well as youth compensation and participant support, should not be included in the proposed cost.

References: Contact information for three references familiar with comparable work performed by the applicant.

EFC encourages concise proposals focused on the applicant's approach, qualifications, and ability to successfully perform the scope.

Evaluation Criteria

Proposals will be evaluated based on:

Understanding of the YRC framework and approach to the scope

Experience in youth engagement, facilitation, and leadership development

Relevant organizational experience and qualifications

Approach to partnership with EFC staff and integration with EFC leadership and governance

Capacity to provide ongoing support and continuity

Qualifications of the proposed project team

Proposed cost and overall value

EFC may invite applicants to participate in an interview or follow-up discussion as part of the selection process. Selection will not be based solely on cost.

Submission Instructions

Proposals must be submitted electronically by 5:00 PM PT on Monday, August 31, 2026 to:

Michael Ocon

Executive Director

Eaton Fire Collaborative – Long-Term Recovery Group

michael@efclc.org

Subject: Youth Recovery Council RFP – [Organization Name]

Questions regarding the RFP should also be submitted to the email address above.

Terms and Conditions

Issuance of this RFP does not obligate EFC or Community Partners to enter into an agreement or reimburse applicants for costs incurred in preparing a proposal. EFC reserves the right to reject any or all proposals; request clarification or additional information; conduct interviews; negotiate scope, deliverables, timeline, staffing, and cost with a selected applicant; modify the procurement schedule; or cancel the solicitation.

Any resulting agreement will be executed through Community Partners, EFC's fiscal sponsor, and will be subject to applicable contracting, insurance, safeguarding, confidentiality, and other requirements.

EFC intends to select the organization whose proposal provides the strongest combination of relevant experience, approach, organizational capacity, partnership orientation, and overall value